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Welcome to our Resource Hub

Here for you every step of the way.

Supporting your journey of Trauma App integration into your hospital’s workflow. We’ve compiled all the key resources – from creating a business case to procurement and training – making your onboarding process as easy as possible.

Next steps

Team

Our Recommendation

To streamline the process, we recommend forming a project team to lead the Trauma App’s implementation. Below, we’ve outlined who typically takes responsibility for each area, helping you identify key roles within your hospital.

  • Medical and Nursing Team, e.g. Clinical Lead, Trauma Coordinator, Scribes, Clinicians, Nurses.
  • eHealth/Governance Team, e.g. for DPIA, SSP and DCB0160 completion.
  • IT, for managing system integration and patient data exchange.
  • Procurement, for purchasing app licences for your ED.

Trial

Simulation

We recommend beginning with a trial/informal pilot by downloading the app from the Apple App Store for free to an iPad for offline use. While you can’t sign off cases without an account, it’s ideal for trauma simulation scenarios to assess its suitability for your team. Data remains secure on the device and can be fully deleted after use to comply with governance. Check out our demos or training resources to equip your team to have a go now.

View demos

Live Cases

After confirming the app’s potential, you can conduct a more formal pilot in the ED with live patients. This can follow the same data deletion protocol as the informal pilot (e.g. shadow scribing) or involve full/part integration with cloud storage and user accounts for case sign-offs and retrospective access. This approach requires collaboration with your eHealth/Governance teams to ensure data security and complete necessary documentation, including a DPIA, DPA, and SOP (see Steps 3-7). This would involve some licence/setup cost.

Business Case

Make Your Case

This is a key document required in order to obtain board/trust level approval to proceed with the onboarding process of the App. The business case format varies between different health boards, but generally follows this ‘Five Case Model’ for evaluation: 

You’ll need to provide evidence that the Trauma App is…

  • Supported by a robust Case for Change – the strategic case;
  • Able to deliver Value for Money – the economic case;
  • Commercially viable – the commercial case;
  • Financially affordable – the financial case; and
  • Capable of being delivered – the management case.
Business Case - Supporting Document

Project Initiation Document (PID)

This is a document which initially outlines the plan and purpose for implementing the Trauma App into your Trauma Care workflow.

PID - Supporting Document

Hardware

What you'll need

You will need to ensure you source the following devices and equipment to use the Trauma App software, which is an iOS iPad application. 

  • iPads – You will need to have at least 1 iPad (8th generation or higher) per resus bay, and 1 spare for the department. Some hospitals choose to operate with multiple iPads during a single case.  
  • Charging Station – You are required to have a charging station capable of charging all iPads at once.
  • Device Management – If not already in place, remote management systems (e.g. Workspace ONE‘ or Microsoft InTune) can be installed to ensure that passcodes and auto updates are enabled for safety and security purposes.
  • Wifi printer – It is a clinical safety risk mitigation to ensure that the final report can be printed to follow the patient in the event that the final report can’t be automatically uploaded to the Electronic Patient Record (EPR).

Governance

Meeting regulatory requirements

In order to adhere with clinical safety and data security regulations the following documents will be highly likely part of your hospitals eHealth/Governance process. Whilst it may feel a daunting prospect, these documents are necessary to meet regulatory requirements and ensure you implement the app safely, securely and smoothly into your ED. Templates and supporting documents are available upon request.

Clinical Risk Management Plan

Evidencing that the Trauma App has a suitable clinical risk management plan, including a Clinical Safety Case Report.

Business Continuity Plan (BCP)

This is to ensure that the hospital’s critical services continue during and after disruptions while using the App, aiming to minimise impact on patient care and facilitate a quick return to normal operations. Your governance/safety team will also require evidence of a suitable disaster recovery plan from us as the application supplier.

SSP (System security policy)

For evaluating the data security of the incoming application.

DPIA (Data Impact Assessment Agreement)

Looking at the data impact of using the app in your centre and where responsibility lies for processing and controlling the data.

Safety Hazard Log (Risk & Issues Log – RAID)

Trauma App adheres to DCB0129 (Clinical Safety Standard). Adopting centres must follow DCB0160, which involves evaluating clinical hazards and mitigating risks, such as ensuring team training and maintaining paper backups. To assist with clinical safety obligations, we provide a joint DCB0129/0160 hazard log as the application supplier for your clinical safety/governance team.

Users & Training

Training

Trauma App integrates seamlessly into existing trauma teams, covering documentation typically handled by scribes in UK trauma booklets. The main challenge for scribes is adapting to the new data capture processes, for which you have free access to the training videos and guides here. You can also request a qualified scribe to join you at a simulation and provide bespoke training for your team.

Training

Users

You will get access to the Dashboard online portal once your site is set up with the Trauma App.. This allows you to add (or bulk upload) users with varying permissions of access from administration, case input, and case involvement.

Other SOP & Policies

Depending on your hospital’s requirements you may be required to create additional SOPs and Policies, for example, as it relates to outcomes of your DCB0160 or other onboarding documentation process.

IT Setup & Integrations

Data Storage

Trauma case data generated by the app is hosted entirely on the hospital’s servers and set up by the Trauma App Integrations team in collaboration with your eHealth/IT team, ensuring that data remains within the hospital’s ecosystem for complete customer control.

The app allows for offline data collection on an iPad, with regular syncing to the cloud for continuity, and upon case closure, verified data is transferred to the cloud and deleted from the device.

Get in touch

Integrations

  1. Authentication – Utilises your existing identity management system allowing staff to login using credentials they are familiar with. 
  2. Patient Identity – Verify patient details through a lookup service (e.g. CHI Lookup in Scotland, or NHS Number via the Spine network in England). The Trauma App supports identifier lookup from demographics or demographics from patient identifier
  3. EPR Document repository – Push PDF case reports into the hospital’s EPR. 
  4. EPR Direct – Push structured data into the hospital’s EPR. Pull physiology, interventions, notes, results etc. from the hospital’s EPR. 

We recommend you engage your eHealth/IT team early in the process to look over the Project and System description document and set up a call with the Trauma App integrations team to discuss the options.

Project & System Description

Contract & Pricing

The Final Step

You will need to review the pricing and, together with the Trauma App team and your Hospital Procurement team, formalise a draft proposal and licence agreement as suited to the level of setup and integrations agreed.

Pricing Document Software Licence Agreement

Framework

We’re also listed on the G-Cloud-14 UK Government public sector procurement framework which offers you a faster way of buying software services.

Find out more

Helpful Documents

Our team of experts are on hand if you have any questions or want help with other documents including, DPIA, SSP, and Clinical Safety Standard DCB0160.

Product and System Description

PID – Supporting Document

Software Licence Agreement

Business Case – Supporting Document

Pricing

Pricing for the licensing of the Trauma App for use in clinical practice and integrated with your systems comes in three parts:
  1. The Application Software Licence – £30,000 annual licence fee 
  2. Setup & Installation – £9,500 one-off fee
  3. Integrations – which are priced on an hourly rate basis as per individual site requirements. 
Other associated costs you’ll have to factor in yourselves:
  • Self-hosting on your hospitals cloud server
  • Apple iPad Devices and associated charging and device management 

There are discounts available for multi-site/network wide procurement, which can be discussed. Further details can be found in our pricing document.

All prices in GBP and subject to VAT

Pricing Document Contact us

Training Videos

Here you will find a complete set of video tutorials and supporting guides to equip your team.

Find out more

Accreditations & Frameworks